Early each year, various board members recruit Chairs for our many events. To the extent needed, Chairs find their assistants from the general membership. The Club cannot function without this valuable resource. The Sailing Events page at www.fbyc.net/Events will be updated during the year to show the current calendar and assignments. We encourage all members to check the Events page frequently for updates. The names of Chairs on the web page that are underlined are links to their contact information - accessible only by Members. Any member who is willing to help any particular Chair is asked to e-mail or contact the Chair to volunteer to assist.

Members assigned to be Chair are responsible for finding their own replacements if they are unable to fulfill their duties. Replacements need to be approved by the appropriate Division officer. Responsibilities of the individual event chairperson assignments are as follows:

Event Chair: Event Chairs have overall responsibility to plan, market, staff and manage our larger events. The Race Chair and Social Chair report to the Event Chair.

Race Committee Chair: Race Committee Chairs are responsible to run the race committee on the days assigned. In addition to race day organization and management, the function also includes the responsibility for presenting awards following most events. The Race Chair is expected to find an adequate number of assistants to man the signal and mark boats. At the conclusion of the racing, the results must be calculated and posted on the web site, or submitted to the Division Lt. Commander for processing, as described below. Please do not leave the results "just laying around."

Junior Race Committee Chair: Junior Race Committee Chairs runs the Junior Race Committee courses, if applicable.

Social Chair: For the typical weekend series race, where there is no Event Chair assigned, the Social Chair is responsible for after-race refreshments including soft drinks, beer, and snacks. For larger events, the Social Chair usually assists the Event Chair and is responsible for food, refreshments, beverages, entertainment, recruiting and managing volunteers and facilities. Receipts should be sent to the Treasurer for reimbursement.

The web site has several tools, which may help locate volunteers; all are described at the Members/Volunteers section of the web site.

E-mail Mailing Lists: Visit the Members section of the web site and click on "Mailing Lists." Select the list most appropriate to your purposes - iwanttosail@fbyc.net, offshore@fbyc.net, etc, and send out an e-mail to the group asking for help.

Member Database: Visit the Members section of the web site and search for a particular Member's name. When the search result appears, a list of the Volunteer Chair jobs that member has had in the past 2-3 years will appear below the member's data. No data does not mean they have done nothing - only that they have not had a Chair position. Ask people to help who have not been a Chair.

New Members: Visit the Members section of the web site, then click on "Volunteers" New Members are frequently desirous of serving as Race Committee assistants as it gives them a fun way to meet other members and become involved in the club activities. This web page has a tool to help you look up the names of new members by year of admission to the Club.

The racing experience is improved for all if we can have accurate and prompt scoring, posting of results and issuance of trophies, all of which involves a multi-step processes by many people. This year we will try to improve our processes. Some of the improvements and details of the process include:

We use JavaScore (www.gromurph.org/javascore) for all scoring. It is a free program and members who want to help with scoring can install it at home. The club Computer has JavaScore installed and this year we plan to get the computer on-line with a high speed connection to the internet giving easy access to the web site and to our fbyc@oasisonline.com webmail account which can be used to send and receive files home and to the press.

The Race Committee should get a JavaScore Finish Sheet with the entries before the race. We plan a cell phone on Mr. Roberts this year so it is possible, if there is a scorer on land, to transmit results to a scorer at the computer, eliminating a normal delay as Mr. Roberts's returns home. Once the results are calculated, the scorer should a.) print a copy for contestants and for trophies, b.) post the results on the web site, and c.) send the results file to the Publicity Chair. Ideally, a write-up of the event should be sent to the Publicity Chair and posted to the web site adding some color, interesting stories, weather and participation facts, for distribution to the press, CBYRA and others.

We will prepare and have available at the Computer and on the web detailed instructions on the various processes involved.