1. The Club is open until 11:00 p.m. Sunday through Thursday from Opening Day until the end of the Frostbite Series. On Friday and Saturday evenings, the Club is open until 12:00 a.m.
2. Members shall conduct themselves properly while on the Club premises. As outlined by US Sailing Safe Sport polices, harassment and misconduct are not tolerated. Members shall be responsible for the behavior and for any breakage or other damage to Club property or to the property of other members caused by themselves, members of their households, or their guests. The behavior of children is the responsibility of their parents. Children under 12 are not to be left unsupervised and must be accompanied by a related adult over the age of 18.
. 3. Members should be prepared to produce their membership cards or otherwise identify themselves when requested to do so by a Club Officer, the Operations Manager, or Club security personnel.
4. Guest privileges will be afforded only to a person who is crewing on a Club yacht, is in the company of a member, is aboard a visiting yacht, or is a visitor from a recognized yacht club. No person may visit the Club as a guest on more than three occasions during one season, other than when crewing on a yacht at a Club regatta. During regattas no member may invite more than two guests, other than crew members, because of the physical limitations of the Club. Members shall be responsible for ensuring that their guests are aware of and abide by all Club rules.
5. Smoking is not permitted inside any Club building.
6. No one under 21 years of age shall drink alcoholic beverages on the Club grounds and storage of alcoholic beverages in the refrigerators, cupboards and like places is not permitted.
7. The second floor of the Fishing Bay clubhouse is intended for the use of “adults only” at all times. Children may not go upstairs unless accompanied by a parent or an adult over the age of 21 who is clearly responsible for them. Children and/or members who violate this or any other rule are subject to having their names posted as a banned member. As long as any name remains posted, that person will be banned from the use of the specified facility.
8. Dogs are allowed on the club grounds provided they are on a leash, under control and not disturbing other members. Dogs are not allowed in any building or enclosures. Owners are expected to clean up promptly after their dogs. Do not allow dogs to relieve themselves in areas where sails are folded such as the Laser coral, rigging field or grass area by the bath house.
9. Except in an emergency or for special situations as determined by a Club Officer or the Operations Manager, there will be no sleeping in the clubhouse.
10. The kitchens may be used equally by all members but there will be occasions during major events when members may be limited to using one specific facility. The catering kitchen is to be used only with the permission of the Social or Event Chair. Rules for the use of the kitchens are posted in the three kitchen facilities. Members and visitors are expected to clean up after using the kitchens by washing, drying, and putting away all of the dishes and utensils used. Also, members and visitors are expected to clean up any areas they use in the clubhouse, heads, pool and elsewhere on the Club grounds.
11. To reduce usage of treated water, a 2-minute limit is expected of all persons who use the showers.
12. To conserve electricity, turn off the lights when leaving the clubhouses or the bathhouse at night.
13. Personal motorized watercraft, generally referred to as Jet Skis, may not be launched, stored, beached or docked on FBYC property.
14. The driveway in front of the clubhouse is reserved for drop off and pick up of passengers and as an approach to the launching ramp. Vehicles are not to be left unattended in this area except in an emergency, in which case keys are to be left in the vehicle. Since parking is at a premium close to the clubhouse, vehicle owners are requested to leave space for others by parking only within designated spaces.
15. Parking of trailers for boats other than those that have assigned spaces in the Small Boat Parking area is not permitted. While boats that have been launched from the Club dock are in the water, trailers may be left in the northeast corner of the Fishing Bay lot west of the barn for no longer than 24 hours and must be detached from the towing vehicle.
16. Parking on the Jackson Creek side of the Club property is limited to the graveled areas and the Richardson field except when this is posted.
17. No flammables are to be stored in the clubhouse.
18. Camping on Club grounds is limited to tent camping by members or their guests in the designated grass area adjacent to the East Bath House in conjunction with FBYC sailing events. The camping area must be neatly kept and open fires are not permitted. RV’s of any sort (including pop-ups or trailers) are not permitted unless expressly authorized in advance by the Rear Commodore, Grounds Chair or Club Manager and are subject to terms and conditions determined by them.
1. Member kitchens in Fannie’s House and the main clubhouse may be used equally by all members, while the intent is that the catering kitchen in the main clubhouse will be used for Club events except with permission of the Social or Event Chair. Rules for the use of the kitchens are posted in the three kitchen facilities.
2. During major events, the catering kitchen will be reserved for use by the Social or Event Chair responsible for the specific event. Perishable items left in the refrigerator may be removed to accommodate supplies for a Club event.
3. All food and containers left in refrigerators/freezers should have a member’s name on them and be removed at the end of a weekend or holiday. Food remaining in refrigerators in open containers or food that is judged to be deteriorating will be disposed of by the Operations Manager on Thursdays.
4. Persons using a refrigerator, stove and/or dishes or glasses are expected to clean them and return dishes and glasses to the location where they were previously stored. Also, the counter space used must be cleaned.
5. Ice from the Club refrigerators is not to be used to fill coolers.
6. Club supplies are not to be used without permission from the Operations Manager or a Club Officer. Supplies, which are used with permission, must be replaced the same day or paid for in full.
7. No alcoholic beverages are to be left in the kitchen in unlocked refrigerators or in unattended bags, coolers, etc. Only alcoholic beverages for Club events may be stored in Club refrigerators.
1. SWIM AT YOUR OWN RISK.
2. No swimming alone.
3. No children under 8 years old may be in the pool without a responsible person 14 years old or older in attendance and only when there is a lifeguard on duty.
4. No person under 16 years old in pool after 7:00 p.m. without accompanying adult (at least 21 years old) or when no lifeguard is on duty.
5. No swimming after 10:00 p.m.
6. Members and guests only.
7. Drinks only in non-breakable containers, except under the roof of the pavilion.
8. No running.
9. One person on diving board at a time. The next person on the diving board must wait until the person in the water has cleared the area.
10. FBYC not responsible for valuables. Club management may dispose of items left over two weeks.
11. OBEY LIFEGUARD'S INSTRUCTIONS. Anyone not doing so may be required by the lifeguard to leave the pool area.
12. “Child rest period” may be called by the lifeguard for 10 minutes out of each hour of pool operation. Children under the age of 16 must be out of the pool until the lifeguard returns to duty.
DINGHY AND SMALL BOAT PARKING RULES
Long term parking of enrolled dinghies and small sailboats is limited to members who have completed a Request for Dinghy and Small Boat Parking/Rack Space form and paid the appropriate fee. The Club does not rent parking spaces for powerboats. Day storage for small boat trailers is restricted to the assigned boat storage space and for powerboat trailers to the northeast corner of the Fishing Bay lot west of the barn. Storage for small boats may be available on a short-term basis, not to exceed 10 days, at the discretion of the One Design Division Commander or for the duration of the junior race team training season at the discretion of the Junior Division Commander. Dinghies and small boats stored on FBYC property are subject to being moved to an alternate space, in which event the owner will be advised by the Docks Chairman or One Design Division Commander.
1. These rules document the responsibilities of members who store a dinghy or small boat on a rack, dolly or trailer on FBYC grounds.
2. Boats and dinghies stored on club property annually must be 100% member owned. Each boat owner who rents a space shall contact the One-Design Division Commander and each dinghy owner who rents a rack shall contact the Docks Chairman to receive a space assignment. Each boat owner shall store his boat and dolly or trailer only in the assigned space, and spaces are not to be subleased.
3. All spaces are rented from January 1 through December 31. Any member who gives up a space is required to vacate the space by December 31. If the boat and trailer are not removed by December 31, FBYC reserves the right to bill the member for the additional time that the space is occupied.
4. All boats stored on racks, or parked on dollies or trailers, shall be kept shipshape with spars secured, covers tied down, halyards and gear properly secured or stored, and no parts lying on the ground. Covers shall be made to fit the boat and tarpaulins are not allowed.
5. The owner of any boat or trailer left on the Club grounds longer than 10 days must be assigned a space, pay the appropriate fee, and display a FBYC sticker. Members who store dinghies or small boats for more than 10 days without explicit authorization from the Docks Chairman or One Design Division Commander shall be billed for a minimum of six months storage. The only exception is for boats on Club grounds for the duration of the junior race team training season at the discretion of the Junior Division Commander.
6. All trailer wheels shall be kept in good condition and tires inflated so that each trailer can be moved when required, either to mow the grass or to provide space for visiting boats at major regattas.
7. The Docks Chairman and the One-Design Division Commander shall notify any boat owner who fails to comply with paragraphs 4-6 above and the boat owner is expected to correct the failure within two weeks. If the owner fails to make the necessary repairs, the Operations Manager will have them made at cost plus an appropriate service fee.
8. The only maintenance work allowed on boats in the small boat parking area shall be minor routine maintenance that does not have any impact on any adjacent boats. Absolutely no air or airless spray painting or bottom painting is allowed.
9. Notwithstanding any of the requirements listed above, members may be asked to remove their boats from Club property if they are considered to be unseaworthy or eyesores. The decision on whether or not a boat fails to meet the requirements for continued storage on FBYC property will be made by the Fleet Captain and the Docks Chairman for dinghies or by the Fleet Captain and the One Design Division Commander for small boats.
Minor routine maintenance – any maintenance within the interior of a yacht, or any exterior maintenance that will not foul the water or yachts located in adjacent slips.
Enrolled Yacht – a yacht enrolled in the FBYC roster of enrolled yachts and found by utilizing the search feature on the FBYC web site.
Slip of Proper Size and Depth – a slip shall be the minimum width and depth such that there is two (2) feet of beam clearance and at least .5 feet of depth under the keel at mean low tide. The Dock Chairman shall have the right to relocate assigned yachts in slips where those clearances are exceeded.
These rules establish the responsibilities of the owner and guests on each yacht, including visiting yachts, at the FBYC piers.
Children under 12 years of age and non-swimmers must wear life preservers when on the piers.
Bicycle riding, running, and horseplay are prohibited on the piers.
The owner of each yacht at the FBYC piers shall be responsible for all maintenance of, security for, and storm damage to such yacht. FBYC shall have no such responsibility. Current insurance shall be in force to cover liability for damage to other yachts and FBYC property. A current Lease Agreement, signed by the owner or owners, and proof of insurance shall be on file with the Executive Secretary for all yachts berthed in slips.
All owners and guests shall adhere to the Federal, State and local laws governing disposal of sewage and trash. In addition, no one shall use the head facilities on any yacht tied up at the FBYC piers unless the yacht is outfitted with a holding tank. For violations, a penalty of $100 per occurrence shall be assessed pursuant to a Resolution passed during the February 13, 1986 Board meeting.
The only maintenance work allowed on yachts in slips shall be minor routine maintenance by slip leaseholder or his sub-contractor, without impact on pier usage or to any adjacent slip occupants.
Top side brightwork power sanding with vacuum attachment is permitted.
Absolutely no air or airless spray painting, bottom painting, or bottom sanding is permitted.
Each yacht owner who removes his yacht from the FBYC piers overnight or for an extended period of time is requested to notify the Docks Chairman and the Club Manager by email and/or phone number to the contact information published here: https://www.fbyc.net/committees/, of their departure and return dates. This will enable the Club Manager to know which slips are available for overnight use by visiting yachts.
For short absences during the sailing season from opening day to closing day when a yacht will be absent from the slip for more than two weeks, the slip holder must notify the Docks Chairman of the duration the slip will be vacant so that the Docks Chairman may use the slip for the benefit of the Club.
For long absences during the sailing season from Opening Day to Closing Day when a yacht will be absent from the slip assigned to the member for more than three months, the slip assignment may be rescinded. In this event, the rent for the remainder of the year will be refunded to the member who was assigned the slip, and the Docks Chairman will place his name on the Standby List, and the Docks Chairman will reassign the slip in accordance with these rules. Alternatively, the slip may be held for the yacht or the yacht’s owner, and the slip subleased by the Club with the proceeds going into the general fund.
Vessels in Slips
(a) must be of proper size and strength for the yacht's displacement,
(b) must be in good condition and lines that are unraveling, or chafing must be immediately replaced by the slip holder or, the Club Manager will replace them, and the Slip Holder will be billed, and,
(c) must be attached to the pier in such a way that they are capable of being eased or adjusted from the pier in case of high water and be without any spliced loops or bowlines. Further, it is recommended that all stern lines be crossed so that a yacht's lateral movement is kept to a minimum.
Halyards shall be secured so that they will not slap spars or other parts of the rigging making unnecessary noise.
Shore Power Cords - shall be connected and coiled in a manner so that they will not be a hazard. Electric cords are to be disconnected from the pedestal when the yacht end is not connected.
Hoses left on the piers shall be coiled and hung so as not to be a hazard.
Grills may not be used when the yacht is in the slip.
Portable Heaters must have not an open flame or direct resistance coils. Heaters may have an enclosed ceramic heating element and a fan. Ceramic heaters when used, must have a tip-over switch and automatic shut off in the event that the heater is toppled while in use. Heaters may not be left running while the yacht is unattended.
Air conditioners may be used but may not be left running while the yacht is unattended.
Energy Consumption is not charged on a per kilowatt hour consumed basis. The club reserves the right to apply a surcharge to yachts with energy consumption exceeding the dock average.
Water Consumption - To conserve our treated water for essential uses, such as showers and toilets, nozzles and shut-off valves are to be used on the piers at all times. On holiday weekends and during other periods of high club use, please use restraint in washing yachts.
Yachts may not be used as AirBnB or similar temporary lodging where the owner is not present or a fee is paid to the owner for the use of the yacht as lodging by a non FBYC member. FBYC reserves right to revoke the slip leaseholder’s lease for violation.
Notwithstanding any requirements listed above, members may be asked to remove their yachts from Club property if they are considered unseaworthy or eyesores. Any decision on removal of yachts is to be made by the Flag Officers, Fleet Captain and the Docks Chairman.
SLIP ASSIGNMENT RULES
- Requesting a Slip Assignment. A Club member who owns an enrolled yacht, as described in Section 5 of the Bylaws, that is of an appropriate size and who desires to rent a slip; must submit a written request to the Docks Chairman via email to the contact information provided on the FBYC website at: https://www.fbyc.net/committees/. If a slip of the proper size and depth is available, the Docks Chairman will assign a slip pursuant to paragraph 5 below.
- Waiting List.
(a) If no slip of the proper size and depth is available when a member requests a slip, the Docks Chairman will place the member's name on the Waiting List in the order of his date of request. As slips become available, each member on the Waiting List will be assigned a slip in the order of the member's date of request.
(b) A member who owns at least 33% of an enrolled yacht that is of an appropriate size for a wet slip may either have a slip assigned to him, provided his co-owners are also Club members, or have his name placed on the Waiting List.
(c) A proposed member may not request a slip assignment prior to his date of election to membership.
- Priority List.
(a) A member, who has a slip, but desires a larger or deeper slip due to the purchase of a bigger yacht, will be placed on a separate Priority List. When appropriate sized slips become available, members on the Priority List will be assigned larger slips in the order of their original dates on the Priority List.
(b) A member on the Priority List will be given preference over a member on the Waiting List.
(c) A member on the Priority List who does not receive a slip assignment in time to accommodate his new yacht when delivered, may terminate his existing slip assignment and will remain on the Priority List for a larger slip.
- Standby List.
(a) There are situations when a member does not want to rent a slip but expects to do so in the future. In any of the following situations, the Docks Chairman will place the member's name and the date the request was received on the Standby List:
(i) The member is a co-owner of at least 33% of a yacht that is currently docked in a wet slip. The member's standby date will the date the member submitted his request for a slip.
(ii) The member does not yet own an enrolled yacht that is of an appropriate size for a wet slip, but wants to acquire such a yacht and rent a slip in the future. The member shall submit to the Docks Chairman a written request to be placed on the Standby List
(iii) The member previously owned but does not currently own at least 33% of a yacht that was in a wet slip and wishes to be placed on the Standby List
(iv) The member's name comes to the top of the Waiting List, but he declines to rent the slip what was offered. The member's name will be moved from the Waiting List to the Standby List, and the member's standby date will be the date he submitted his request for a slip.
(v) The member's yacht is absent from the slip assigned to the member for more than three consecutive months, and the member's slip assignment is rescinded in accordance with the ‘Absences’ section above (Pier Rules). The member's name will be placed on the Standby List and the member's standby date will be the earliest date that the member's yacht was in a dry sail or wet slip.
(b) When a member whose name is on the Standby List (i) has acquired at least a 33% interest in an enrolled yacht that is of an appropriate size for a slip and (ii) wants to rent such a slip, the member shall notify the Docks Chairman in writing. The Docks Chairman either will assign a slip to the member, if one is available, or will put the member's name on the Waiting List in order according to the member's date of request, which shall be the same as his standby date.
- Slip Assignment. When a slip becomes available, the Docks Chairman will assign the slip to the first person on the Priority List or Waiting List, in accordance with these rules. The member shall advise the Docks Chairman within five (5) days after the slip is assigned whether or not he intends to accept such assignment. A member who is assigned a slip shall have thirty (30) days to accept the slip, or longer if he can document that he has a yacht on order at the time of assignment.
- Slip Rental. Slip rentals will be paid on an annual basis (January 1-December 31), except as follows:
Slip rental is available to FBYC members in good standing on an as available basis. A member is considered in good standing if there exists no past due balance on their account.
A member who anticipates occupying a slip less than one year will pay the full annual rental and, upon notice to the Docks Chairman that the slip has been vacated, will be reimbursed for the remaining full months of the year after the date notice was given.
A member who is assigned a slip other than at the beginning of a year will be billed for the portion of the year beginning with the month after the date of his assignment.
In the event that there are vacant slips, and no one is on the Waiting List with an appropriately sized yacht for the vacant slips, the Docks Chairman may at his discretion, rent the vacant slips on a month-to-month basis.
If a member happens to be occupying two slips temporarily while in the process of selling one of his yachts, he will make full payment for both slips, but will be reimbursed on a pro-rata basis upon notification to the Docks Chairman when one of his yachts is removed from the slip.
All slips are rented from January 1 through December 31. Any member who gives up a slip is required to vacate the slip and notify the Docks Chairman that the slip is being vacated by December 31.
If the member does not notify the Docks Chairman by December 31 that the yacht has been removed and the slip is being vacated, FBYC reserves the right to bill the member until both notification is received and the slip is vacated.
- Use By Members Only. Slips are for the use of members and their yachts only and may not be subleased. In the event that a member sells his yacht, he may retain possession of his slip if he can document that he has a new yacht on order. The new owner of the original yacht, whether a member or non-member, must vacate the slip within 30 days after the date of sale. Also, if a yacht ceases to be enrolled, the slip must be vacated within 30 days.
- Shifting Assignments.
- The Docks Chairman may shift slip assignments when circumstances are such that a small yacht is occupying a larger or deeper slip than necessary, when an open slip will not accommodate a larger yacht on the Waiting List but will accommodate the smaller yacht.
- The end of the East Pier may be used as a slip, as needed, but only on a temporary basis.
- Members may not exchange slips without approval of the Docks Chairman; and then only in the event there is no Priority List of members requesting larger slips that would supersede such a swap
- Change of Ownership. In the following situations regarding the change of ownership or control of an enrolled yacht, the following actions will be taken.
- When the present slipholder's ownership becomes less than 33%, the slip must be vacated. However, when the transfer of ownership is within FBYC membership or is from one membership to another and they are related as parent and child, the slip request date of the new owner shall be that of the original owner.
- If enrolled status is granted on the basis of a charter, that status shall cease when the charter expires, and the yacht must be removed from the slip immediately.
- Moving Yachts. In the event a yacht needs to be moved either as the result of an emergency or for maintenance of the docks, dredging or any other need, the Club, at its sole discretion, but only after attempting to notify the owner, may move the yacht to any other space within the FBYC docks. In this event, neither the Club nor any of its officers, trustees, agents or employees shall have any liability to the owner or owners or any other person for any loss or damage resulting from such movement or from any failure to move the yacht, whether occurring by negligence or otherwise, and the member waives any rights against the Club and its officers, trustees, agents, and employees by reason of such emergency or maintenance requirement.
- Rules Are Guidelines. It is the intent of these rules to serve as guidelines for slip assignments. However, any circumstances that are not explicitly covered will be reviewed by the Board of Trustees for action as they see fit.
DRY SAILING AND LIFT FACILITY RULES
The dry sailing and lift facilities are provided to promote racing of small keelboats with a maximum length of 30 feet and a beam of 11 feet. Exceptions may be made on a per case basis, but will apply for only one year and will be subject to annual review. The selection of the lift and layout of the dry sailing facility is for boats 6000 lbs. or less. The lift and hoist are not to be operated for any vessel over 6,000 lbs. Priority for launching on race days will be given to racing boats with dry sail spaces.
- The lift shall be locked and secured at all times when not in operation.
- The lift shall be operated in a safe manner at all times. Training will be available for first time users. It shall be used only by members of FBYC, with the following exceptions:
(a) With permission from the Club Manager or the Docks Chairman.
(b) By a Fleet Measurer for the purpose of measuring yachts. If the Fleet Measurer is not a member of FBYC, an FBYC member must assist him.
(c) For invitational regattas approved by the Board, subject to a trained operator supervising the activity.
- Each user shall supply his own lifting gear.
- Each user shall be responsible for his/her own boat, trailer and other property. FBYC shall have no responsibility for maintenance of, security for, or storm damage to any yacht stored in the dry sail lot. A current Lease Agreement, signed by the owner or owners, and proof of insurance shall be on file with the Executive Secretary for all boats stored in the dry sail lot. One key to the hoist will be provided by the Club to each member leasing space upon receipt of a signed Lease Agreement and proof of insurance coverage. When a member vacates a parking spot, the key must be returned to the Club. There is a $25 fee for failure to return a key or for replacement of a lost key.
- The only maintenance allowed in the dry sailing facility shall be minor routine maintenance by paid-up users of the facility. No bottom maintenance of boats is allowed except washing. Absolutely no painting or sanding is allowed on the boat's bottom.
- All boats shall be left on trailers and shall be well kept and maintained. Any boat not actively used for one year or that is considered to be an eyesore shall be removed from the area. The Docks Chairman and the Fleet Captain will make the decision on whether or not boats meet the requirements for continued storage on FBYC property.
- Boats will be assigned a space as it becomes available but are subject to relocation at any time to allow optimum use of available space. Space in the dry sail area is leased on an annual basis from January 1 through December 31. Any member who gives up a dry sail space is required to vacate the space by December 31. If the boat and trailer are not removed by December 31, FBYC will bill the member for the additional time that the space is occupied.
- A priority waiting list will be maintained for boats that race and a standby list for non-racing boats.
VISITING YACHT RULES
- No visiting yacht shall occupy a slip on the Jackson Creek piers unless permission is obtained from the Docks Chairman and/or the Club Manager and a short-term lease agreement and proof of insurance are on file.
- The skipper of a visiting yacht must be a member of a recognized yacht club and must sign the FBYC guest register. A copy of these Rules and the Pier Rules will be posted in the screened porch adjacent to the Jackson Creek docks. By accepting a dock space, visitors will be deemed to have acknowledged they have read and agree to be bound by both the Club’s Pier Rules and Visiting Yacht Rules.
- Visiting yachts, meeting the above criteria, shall not be charged for the first 24 hours of stay in any 30-day period. Thereafter, visiting sailing yachts shall be charged $1.50 per foot per day and visiting power yachts shall be charged $2.50 per foot per day for use of Club facilities on a specific date, or dates.
- No charge shall be made for the use of the Club’s dry sail facilities or for dockage; provided that an appropriate slip is available for a yacht participating in a FBYC event or series, where FBYC is the organizing authority, for the day(s) that the event is scheduled.
- For offshore yachts desiring a slip for the week prior, or the week after such an event, the slip fee shall be $100 per week.
- No charge shall be made to a visiting yacht, invited by the Board of Trustees to use the Club’s facilities on a date, or dates, evidenced by the invitation to such yacht presented to the Dock Chairman or Club Manager.
PRIVATE USAGE OF FBYC CLUB FACILITIES
Only the Main Clubhouse building and surrounding area is available for private use:
1. Will not be available on Opening Day, Art on Fishing Bay, Junior Week, Leukemia Cup, Annual Regatta, Stingray Point, Wolftrap[A1] , SIDS, Laser Masters and Closing Day.
2. Will be available for limited use when other FBYC events are scheduled provided the Private Event can be planned around the Club event. Caterers and other sub-contractors must be aware FBYC events have precedence.
3. Will be available on weekdays and weekends when FBYC events are not scheduled.
4. May be available during the off season if the event does not adversely affect the winterization of the facilities.
5. Club facilities will not be available to non-members with the exception of recognized charitable and community organizations such as VMRC, CBF, DCA, Maritime Museum.
6. Club facilities will not be available for events that charge an admission, take donations for the event or are of a business nature.
7. Club facilities will not be available for an event that is open to the general public.
8. The Flag may modify these rules if they determine it is in the Club’s best interest.
Rules for Usage:
1. Use of the Club’s facilities for a personal event is a privilege extended to members only.
2. Member request shall be in writing to the Rear Commodore at least 5 weeks in advance of the event and prior to February 1 if the event will include music. Private use will only be scheduled after the Sailing Events Schedule is finalized.
3. Requested area of usage must be available based on scheduled Club events and prior authorizations.
4. Member must be present during the usage period and is responsible for all activities.
5. Usage fees will be based on areas to be occupied, extent of involvement by Club staff, standard cleaning fees, utilities, furniture and fixtures, normal wear and tear as established in the fees schedule.
6. Member shall use FBYC approved caterers, toilet suppliers, tent erectors and other sub-contractors. For events involving more than 75 persons, one porta-potty per 50 guests must be rented. For events not large enough to require porta-potty rentals, Member shall engage FBYC’s cleaning service to clean the Club’s bathrooms immediately prior to the Event as they get considerable use during the day from sailing activities.
7. If caterer wants to use our kitchen, he shall obtain any required health inspection and thoroughly clean it after the event.
8. The facility must be cleaned and returned to the condition it was found. The tables and chairs must be returned to their normal condition and the trash emptied.
9. A security deposit (minimum $500) will be required. Any damage in excess is the responsibility of the member. FBYC will engage FBYC’s cleaning service to clean the facility after the event and the cost will be billed/deducted from the member’s deposit. A separate dumpster pick-up will be billed if needed.
10. A certificate of the member’s Homeowner’s Insurance Policy with liability coverage endorsement for the usage period will be required.
11. Any required permits or licenses are the responsibility of the member.
12. The member must obtain a Virginia ABC license if any alcoholic beverage is being served and all Virginia ABC rules and regulations must be adhered to. Serving alcoholic beverages to anyone under 21 years of age is strictly prohibited.
13. Member will sign a Club Facilities Usage Agreement and be bound by its requirements, including a cancellation penalty.
14. All Club Rules will apply to the members’ guests during usage events.
15. State maximum occupancy limits must be adhered to.
16. The private event must be concluded by 10:30 pm and the facility vacated by 11:00 pm in an orderly manner in deference to our neighbors.
17. For events over 75 persons, an off-duty Middlesex County Sheriff must be employed.
18. Parking must be in FBYC designated areas only and space reserved for member use. No street parking will be allowed. The event host must have someone directing parking.
19. Invitations must include a parking requirements and non-use of the pool statement.
20. The pool is not available for rent and must not be used by any of your guests. There shall be no horseplay on the docks and waterfront.
Notice to other Club Members:
All authorized Private functions will be posted on a website calendar and published on the LOG calendar once the Member request for a private function is authorized, Usage Agreement is signed and Security Deposit received. Private Event placards will be placed at the entrances to the event. The Usage Agreement is available for download at www.fbyc.net or by contacting the Executive Secretary at email@example.com.
MEMBER DATA AND FBYC ELECTRONIC & SOCIAL MEDIA
1. FBYC will not sell or authorize the use of member-supplied information and personal data by third parties and will not disclose such information except as required by law. Members may not use member-supplied information and personal data published by FBYC in the Yearbook, Sailing Events Book, or on any FBYC website or social media site for commercial purposes or for purposes of solicitation, polling, or conducting surveys, and shall not provide such information to others to do so, but may only use such information in connection with personal and FBYC business.
2. FBYC will not sell or authorize the use of mailing lists, email lists, telephone lists or any other compilations of member-supplied information compiled or generated by FBYC, by third parties, and will not disclose such lists or compilations except as required by law. Members may not use any such mailing lists, email lists, or telephone lists published by FBYC in the Yearbook, Sailing Events Book, or on any FBYC website or social media site, for commercial purposes or for purposes of solicitation, polling, or conducting surveys, and shall not provide them to others to do so, but may only use such information in connection with personal and FBYC business.
3. FBYC maintains a website and has established social media sites/accounts for the purpose of sharing information about FBYC and its activities with the public, and for the convenience of its members in communicating regarding FBYC activities and obtaining information about FBYC. Members may not post content on, or otherwise use, the website or social media sites/accounts for personal business, commercial purposes, or for purposes of solicitation, polling, or conducting surveys. FBYC reserves the right to remove any content posted which FBYC, in its sole discretion, deems in violation of these rules. FBYC reserves the exclusive right to determine what, if any, advertisements or commercial content will be displayed on its website and/or social media sites/accounts, and on what terms FBYC reserves the right to limit, restrict, or bar access to or use of FBYC websites or social media sites/accounts, including access or use by members, as FBYC, in its sole discretion, deems necessary or appropriate to enforce and ensure observance of these rules.